The company used docuflow for SAP to connect SAP with SharePoint, reduce document storage in SAP HANA, support SAP Fiori workflows, and establish a scalable approach to document management during its SAP S/4HANA transformation.
As the company transitioned from legacy systems including SAP ECC and Microsoft Dynamics AX, it needed a document management approach that could reduce SAP database usage, integrate with SharePoint, and support employees working through SAP Fiori.
Purchase orders, quality certificates, billing records, and other documents needed structured storage outside the SAP HANA database.
Reducing the volume of documents stored in SAP HANA was important for controlling database and infrastructure costs.
The new approach needed to integrate with the company’s existing SharePoint and Microsoft Azure environment.
Document workflows had to work with SAP Fiori, the interface preferred by the company’s end users.
Following an evaluation of multiple options, the company selected docuflow for SAP and an OEM partner. The solution combined centralized document management, bidirectional metadata transfer, SharePoint integration, and support for SAP Fiori workflows.
Users access documents through SAP and SAP Fiori workflows.
Business documents and metadata are stored outside SAP HANA.
Purchase orders, lease agreements, quality certificates, billing records, and other documents were routed to SharePoint.
Bidirectional metadata transfer linked document information between SAP and SharePoint.
The solution was adjusted to support document workflows through SAP Fiori.
docuflow worked with global process owners to address requirements across SAP modules and workflows.
The company established a scalable document management model that uses SharePoint for content storage while maintaining SAP business context, metadata, and Fiori-based access.
Significant document volumes were offloaded from SAP servers to SharePoint.
Document metadata moves between SAP and SharePoint to support retrieval and compliance requirements.
End users were able to maintain their preferred SAP Fiori experience without interruption.
Essential documents such as original billing records can be securely stored and accessed when required.
The company continues to monitor system usage and database growth as document-management requirements evolve.
“The people I worked with were just particularly friendly. They were so easy to work with. Getting on a daily call with them for an hour was very efficient. I was quite surprised at how efficiently we could complete setup, working remotely. I really enjoyed my experience working with VersaFile because I learned quite a lot.
See how docuflow can connect SAP with SharePoint for document storage, bidirectional metadata, SAP Fiori access, and compliance-focused workflows.
