The University of Mississippi used docuflow for SAP to connect SAP with Box, migrate more than 3 million documents, and replace its legacy content management platform while keeping documents accessible through SAP and the myOleMiss portal.
Ole Miss wanted to reduce its data center footprint while improving access to archived content. Its legacy content management system stored millions of files on premises, required lengthy backups, and lacked the collaboration capabilities the university increasingly needed.
Millions of small image files made on-premises storage expensive to maintain.
Backups of the legacy environment took about 24 hours to complete.
Box and the on-premises content system operated in parallel, leaving content split between environments.
The older content management platform lacked modern collaboration capabilities.
Ole Miss selected docuflow to integrate SAP with Box and provide the migration tools needed to consolidate university content. Faculty, staff, and students can continue to access content through SAP and the myOleMiss portal while documents are stored in Box.
SAP and myOleMiss users access university documents.
University content is centrally stored in the cloud.
Box became the university’s central cloud content platform, replacing the legacy repository.
More than 3 million documents were migrated from the legacy system to Box.
Bidirectional metadata flow connected SAP business context with documents stored in Box.
docuflow APIs and tools supported custom processing and application integration where needed.
Ole Miss consolidated university content into Box, decommissioned its legacy platform, and created a cloud-based content environment that remains connected to SAP.
Ole Miss moved its legacy content into Box and completed the migration 45 days ahead of schedule.
Bidirectional metadata helps university information remain associated with documents stored in Box.
Content storage and backups moved from the university data center to Box.
The system stores about 20,000 new documents per month, while users retrieve about 33,000 per month.
Faculty, staff, and students continue to work through SAP and the myOleMiss portal.
“The docuflow API is so robust and airtight that it fit just about every single need.”
See how docuflow can connect SAP with Box for content migration, bidirectional metadata, document access, and cloud-based storage.
