pSemi, a Murata company, used docuflow for SAP to replace manual HR filing and legacy network shares with automated, metadata-driven document management connected to SAP SuccessFactors. The program migrated approximately 80,000 files into a governed content structure while reducing ongoing IT involvement.
Before docuflow, pSemi relied on person-dependent processes to manage employee content from recruiting through offboarding. Sensitive information was stored in secured file structures and legacy shares, but maintaining those controls required substantial manual effort.
HR content was scattered across network shares, email inboxes, and other repositories instead of being connected to SuccessFactors.
Foldering, filing, and retrieval depended on manual processes across the employee lifecycle.
Sensitive personal records required significant manual effort to keep security and compliance controls in place.
Decentralized content and inconsistent structures made audit preparation more difficult for HR.
pSemi deployed docuflow as the integration layer between SAP SuccessFactors and its secure content repository. SuccessFactors metadata now drives employee folder generation and document routing, while high-sensitivity records are automatically directed to access-controlled locations.
Employee metadata drives folder creation and document routing.
Employee records are stored in governed, access-controlled structures.
Years of HR content in long-standing network shares required a detailed classification model and granular security design before the records could be moved into governed structures.
Legacy HR content was mapped into a detailed classification model suitable for consistent governance.
Approximately 35 GB and 80,000 files were moved from long-standing network shares into governed folders.
SuccessFactors metadata began driving folder generation, routing, and archival processes.
docuflow worked with global process owners to address requirements acSensitive records such as passports and I-9s were directed to restricted locations for authorized HR roles.ross SAP modules and workflows.
pSemi now operates with centralized HR content, automated foldering and routing, controlled access to sensitive records, and a managed SaaS model designed to reduce ongoing IT involvement.
Employee content is centralized in governed structures rather than spread across legacy shares and other repositories.
SuccessFactors data now drives processes that previously depended on manual filing.
High-sensitivity records are systematically segmented and access-controlled.
Structured, governed content reduces the manual effort required to prepare HR records for review.
Infrastructure updates, monitoring, and patches are handled centrally through the managed SaaS delivery model.
See how docuflow for SAP SuccessFactors can automate employee folder creation, document routing, controlled access, and governed HR content management through a managed SaaS model.
